Full Feature List
Run your entire farm from one place
A complete, detailed breakdown of everything included in RedBarnIO.
This setup runs real farms handling bookings, guests, and events every day.
Last updated: April 5, 2026
1. Bookings & Guest Management
This section helps you move from first request to event-day readiness without losing details in email threads.
| Feature | Description | Why It Matters |
|---|---|---|
| ⭐ Unified Farm Setup | Bookings, contacts, animals, and events are connected in one place. | Eliminates switching between tools and keeps everything in sync, especially when multiple people manage guest flow. |
| Online Booking Intake | Capture booking requests with service type, preferred date, group size, and notes through public forms. | Starts every inquiry with complete context so replies are faster and fewer details are missed during busy weeks. |
| Booking Stages | Move bookings through clear stages from confirmed to completed. | Prevents stalled requests and makes ownership clear for multi-person teams. |
| Deposit Tracking | Track deposit status on each booking from unpaid to paid. | Protects revenue and reduces last-minute payment confusion before event dates. |
| Booking Details | Update date, duration, headcount, allergies, and special notes as plans change. | Keeps prep details accurate so day-of execution is smoother. |
| Waiver Progress | Show waiver send and sign status directly on the booking record. | Surfaces readiness gaps before guests arrive, not after check-in starts. |
| Booking History | Keep a timeline of booking updates and key actions. | Improves handoffs, accountability, and issue resolution when details are questioned later. |
2. Guest Records
This section keeps customer history, inquiry flow, and follow-up work visible in one place.
| Feature | Description | Why It Matters |
|---|---|---|
| Contact Directory | Search and sort contacts by name, email, phone, inquiry count, and mailing status. | Gives quick access to customer context during high-volume periods. |
| ⭐ Contact Record | Keep profile fields, notes, linked inquiries, bookings, waivers, and tasks per contact. | Prevents repeat questions and supports better service for returning guests. |
| ⭐ Inquiry Pipeline | Organize inquiries into open, confirmed, and closed views with counts. | Helps prioritize active demand and reduces missed follow-up when requests spike. |
| Inquiry Details | View request type, service, date, notes, and source fields in one record. | Supports faster qualification and more useful responses. |
| Inquiry to Booking | Convert qualified inquiries into bookings without re-entering details. | Shortens the path from inquiry to confirmed revenue while reducing admin overhead. |
| Activity Timeline | Record customer and workflow activity in one running history. | Keeps everyone aligned when more than one person handles the same inquiry. |
| Waiver from Contact | Send waivers directly from a contact record when needed. | Speeds prep for repeat guests, private groups, and late-stage confirmations. |
3. Calendar & Scheduling
This section gives a single scheduling view for capacity planning and daily coordination.
| Feature | Description | Why It Matters |
|---|---|---|
| ⭐ Unified Calendar | Show bookings, public events, and blocked time in one calendar view. | Prevents double-booking and gives the whole team one source of scheduling truth. |
| Month/Week/List Views | Switch between monthly planning, weekly coordination, and list-level review. | Supports both long-range planning and day-to-day execution. |
| Blocked Time | Block date ranges with title, time window, and notes. | Protects maintenance windows, private use, and non-bookable periods. |
| ⭐ Quick Private Event | Create private event entries directly from scheduling workflows. | Reduces friction when inbound leads need fast date holds. |
| Detail Popovers | Open item-level context from calendar entries. | Cuts navigation time when confirming logistics quickly. |
| Seasonal Navigation | Move across months and peak periods quickly. | Improves staffing and capacity planning ahead of seasonal demand. |
4. Email Marketing with AI
This section supports consistent guest communication without relying on a separate marketing stack.
| Feature | Description | Why It Matters |
|---|---|---|
| Campaign Composer | Build and send campaigns from a rich editor to opted-in audiences. | Keeps outreach practical for small teams without adding another tool. |
| ⭐ AI Drafting | Generate subject lines and campaign drafts from a short brief. | Speeds content creation when team time is limited. |
| Personalization Tokens | Insert names, links, and dynamic fields into messages. | Makes emails more relevant and improves engagement quality. |
| ⭐ Contact Preview | Preview a campaign as a selected contact before sending. | Reduces send errors and improves confidence before launch. |
| Campaign History | Review prior sends, audience counts, and delivery outcomes. | Helps refine messaging using actual send performance. |
| Auto-Reply Templates | Configure inquiry and booking auto-replies from admin settings. | Ensures timely first response during evenings, weekends, and peak days. |
| AI Brand Context | Store farm context so generated copy stays aligned with brand voice. | Reduces generic messaging and improves consistency across campaigns. |
5. Events & Experiences
This section helps you market experiences publicly while controlling logistics internally.
| Feature | Description | Why It Matters |
|---|---|---|
| Event Catalog | Manage all public events with publish and visibility controls. | Keeps seasonal programming accurate and easy to browse. |
| ⭐ Event Detail Editor | Edit title, summary, dates, location, pricing, capacity, and guest instructions. | Improves conversion by answering practical guest questions up front. |
| Event Media | Attach hero images and sortable galleries per event. | Builds trust with visual proof before guests commit. |
| Event Status Flags | Mark events as featured, sold out, waitlist, private, or archived. | Reduces confusion about availability and next steps. |
| ⭐ Private Events Builder | Manage private-events page content with modular sections. | Supports higher-value inquiries with tailored sales content. |
| Event SEO Fields | Set search titles and descriptions for event pages. | Improves local discovery for seasonal and experience-based demand. |
| AI Event Copy | Generate and refine event descriptions with guided AI support. | Speeds publishing while maintaining quality and consistency. |
6. Animal Management
This section connects public animal storytelling with practical animal records for daily operations.
| Feature | Description | Why It Matters |
|---|---|---|
| ⭐ Animal Roster | View and sort animals by name, type, and featured status. | Speeds daily management when both care and content updates are needed. |
| Animal Profiles | Manage bio content, interaction guidance, expectations, and media per animal. | Turns animal pages into stronger visit drivers and trust signals. |
| ⭐ Health Records | Track health entries with due-date reminders. | Reduces missed care actions, especially during high-workload periods. |
| ⭐ Feed Cost Tracking | Track feed usage and cost per animal based on assigned feed products and quantities. | Gives clear visibility into daily and monthly feeding costs, helping control expenses as your herd grows. |
| Herd Feed Cost Overview | View total and per-animal feeding costs across your entire herd. | Helps you understand where money is going and make better decisions about herd size and feed planning. |
| Feeding Instructions | Generate printable feeding lists organized by animal type and routine. | Keeps daily feeding consistent for staff and reduces mistakes during busy periods. |
| Lineage Tracking | Maintain parentage and breeding history per animal. | Preserves long-term context for care planning and sale readiness. |
| Document & Expiry Tracking | Store records and monitor expiration points. | Lowers compliance risk and avoids last-minute paperwork issues. |
| For-Sale Linking | Connect sale listings to core animal records and status. | Keeps customer-facing details aligned with internal records. |
| Animal Types | Manage category pages with descriptions, media, and visibility settings. | Improves public browsing while making content maintenance more structured. |
7. Website Content Management
This section gives your team controlled ways to keep the public site accurate and conversion-ready.
| Feature | Description | Why It Matters |
|---|---|---|
| Brand Themes | Apply approved color schemes across the site. | Maintains consistent brand presentation without redesign cycles. |
| ⭐ Hero Manager | Upload and rotate homepage hero images with overlays and calls to action. | Keeps the homepage seasonally relevant and action-oriented. |
| ⭐ About Editor | Update story content, photos, and supporting sections from admin. | Keeps trust-building content current as the farm evolves. |
| Visit Page Controls | Edit hours, highlights, pricing, location, and map details. | Reduces visitor confusion and repetitive pre-visit questions. |
| Contact Page Controls | Update prompts, contact details, and conversion messaging. | Improves inquiry quality by setting clearer expectations. |
| SEO Fields | Maintain search-facing titles and descriptions on core pages. | Strengthens local visibility with structured updates. |
| Structured Publishing | Publish through guided fields instead of free-form page editing. | Reduces editing mistakes and shortens update time for non-technical users. |
8. Farm Operations & Tasks
This section keeps operational follow-through visible so important work does not slip between shifts.
| Feature | Description | Why It Matters |
|---|---|---|
| ⭐ Task Board | Create tasks with title, due time, and operational notes. | Makes next actions explicit so critical follow-up is not forgotten. |
| Open/Completed Views | Separate active and finished tasks into clear lists. | Improves focus and prioritization during busy operating windows. |
| ⭐ Inline Task Updates | Edit task details and status without leaving the list view. | Keeps task data current with less admin friction. |
| Contact-Linked Tasks | Associate tasks with specific contacts when follow-up is required. | Reduces missed callbacks and delayed confirmations. |
| Herd Cost View | Review total and per-animal feed cost patterns. | Supports practical budgeting and cost awareness over time. |
| Printable Feed Lists | Generate feeding lists for barn routines. | Improves consistency and execution for daily care teams. |
| Due/Overdue Reminders | Surface upcoming and late operational items automatically. | Helps prevent avoidable misses before they become urgent issues. |
9. Kids Experiences & Engagement
This section supports family engagement while guiding visitors toward high-value pages.
| Feature | Description | Why It Matters |
|---|---|---|
| Games Visibility | Control which games appear and in what order. | Keeps the kids area aligned with seasonal priorities and campaigns. |
| ⭐ Fun Facts Manager | Create, sort, and activate animal facts by category. | Connects educational content to real farm assets in a reusable way. |
| Kids Promo Cards | Manage card headlines, body text, links, and visual styling. | Improves click-through to animals, events, and booking pages. |
| ⭐ CTA Routing | Route end-of-game actions to target pages across the site. | Converts engagement traffic into clear next steps. |
| Game Setup Guide | Use a checklist to enable all game options correctly. | Reduces setup mistakes and launch delays. |
| Family Content Layer | Maintain a dedicated child-friendly experience inside the main site. | Differentiates your farm from generic brochure-style websites. |
10. Security & Access Control
This section protects trust by giving owners control over access, change history, and operational accountability.
| Feature | Description | Why It Matters |
|---|---|---|
| ⭐ Admin Access Control | View who has admin rights and adjust permissions as roles change. | Strengthens control over sensitive workflows and lowers access risk during staffing changes. |
| Auth-Protected Admin | Restrict internal workspace access to authenticated users only. | Protects guest and business information, reinforcing trust with customers and partners. |
| ⭐ Audit Activity Log | Record who changed what and when across key workflows. | Creates accountability and speeds investigation when something looks wrong. |
| Change Diffs | Show before and after values for important updates. | Makes high-impact edits transparent and easier to validate. |
| Log Filters | Filter history by person, action type, record type, and date range. | Shortens time-to-answer when reviewing incidents or unusual changes. |
| Waiver Template Control | Manage approved waiver templates used in booking workflows. | Reduces legal and operational inconsistency across guest experiences. |
| Permission Revocation | Remove admin access immediately when needed. | Reduces ongoing exposure and supports safer offboarding. |
Ready to run your farm without the chaos?
See how this would work for your farm with a tailored setup based on your needs.